10 Payment Reminder Templates for Web Designers & Agencies
Stop "Scope Creep" from becoming "Payment Creep". Use these templates to attach payments to project milestones.
As a web designer, your biggest leverage is the launch. Never, ever push a site live or hand over master files until the final balance is in the bank. These templates help you enforce that boundry professionally.
Templates
1. The "Deposit Required" Email
Send this to kick off the project.
Hi [Client Name],
I'm excited to start on the new [Project Name]! I've blocked out time in my calendar starting [Start Date].
To lock in this slot, please clear the 50% deposit invoice attached ($X) by [Date]. Once received, I'll send over the onboarding questionnaire.
Thanks, [Your Name]
2. The "Ready to Polish" (Mid-Project)
Send this when 75% of work is done but you need the second milestone payment.
Hi [Client Name],
We are making great progress! The core pages are built and we are moving into the final polish phase.
Per our agreement, the second milestone payment of $X is now due. Please process this so we can keep the momentum going without pausing development.
Invoice Attached. [Your Name]
3. The "Pre-Flight Check" (Final Balance)
The most important email. Sent 24-48 hours BEFORE launch.
Hi [Client Name],
The site looks fantastic and is ready for the world! :rocket:
We are scheduled to go live on [Day]. Please clear the final balance invoice of $X by end of day tomorrow so I can release the final files and point the domain.
Let's get this launched! [Your Name]
Want to automate these milestones?
Foloque lets you schedule these emails in advance so you never forget to ask for the deposit or final balance.
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